You're losing time, making errors, and sending ugly quotes to clients.
AgencyCardPro digitizes your rate cards and generates beautiful PDF quotes in seconds. No spreadsheets. No formulas. No formatting nightmares.
Every travel agency knows these problems all too well
You spend more time making Excel look presentable than actually selling travel.
One wrong cell reference and you've quoted the wrong price. Goodbye profit margin.
"Rates_Final_v3_UPDATED_USE_THIS.xlsx" — Sound familiar?
Clients receive messy spreadsheets while competitors send polished PDFs.
Built specifically for travel agencies managing direct supplier contracts
Enter your hotel contracts once. Define seasons, room types, meal plans, and let the system handle the complexity.
Select properties, set your markup, and watch the quote build in real-time. What used to take hours now takes minutes.
Choose from professionally designed templates. Your logo, your colors, your brand. Impress clients with every quote.
Input rates in supplier currency (EUR, USD, GBP) and output in client currency. Automatic conversion with per-currency rounding rules.
Send PDFs directly to clients with one click
Store client details and view complete quote history
Track changes, compare versions, restore anytime
11 pre-built templates for fast rate card setup
Design your own quote templates with drag-and-drop
Real-time activity feed and analytics at a glance
Your logo and colors on every quote
Show only rates valid for travel dates
Never lose work with automatic draft saving
Complete trail of who changed what, when
Admin and Agent roles with granular access
Choose the plan that fits your agency. All plans include a 30-day free trial.
For small agencies
Up to 5 users
For growing agencies
Up to 10 users
For large agencies
Unlimited users
All plans include a 30-day free trial • No credit card required • Cancel anytime
We're constantly improving. Here's what we've shipped and what's on the horizon.
Export rate cards to JSON or CSV. Import and update rates from files. Duplicate rate cards with date shifting.
Professional sequential quote numbers (QT-2025-0001) with customizable format and yearly reset.
Complete audit trail of all changes. Track who changed what, when. Login history and security monitoring.
Send PDF quotes to clients directly from the app with one click. Track email history and resend anytime.
Track every change to your quotes. Compare versions side-by-side, see what changed, and restore previous versions with one click.
Store client details and view their complete quote history. Auto-fill client info when creating quotes. Track your top clients.
Real-time activity feed, client stats, email analytics, and quote conversion tracking. See what's happening in your agency at a glance.
11 pre-built season templates for Hotels, Flights, Excursions, Transfers, and Visas. Apply templates on create or save your own from existing rate cards.
Design your own PDF templates with drag-and-drop. Visual designer with live preview. Create unlimited branded templates.
Upload your existing rate sheets and we'll convert them automatically. Multi-step wizard with validation.
AgencyCardPro is built for travel agencies that manage direct contracts with hotels, lodges, and other suppliers. If you're currently using Excel to store rates and create quotes, this is for you.
Absolutely. We're 100% POPIA compliant. Your data is encrypted, backed up daily, and stored securely in the cloud. We never share your data with third parties.
Yes! There are no long-term contracts. Cancel anytime and you won't be charged for the next month. We'll even help you export your data.
Starter plan includes up to 5 users, Professional up to 10 users, and Enterprise includes unlimited users. All plans include role-based permissions (Admin or Agent).
Bulk CSV import is coming soon! For now, our intuitive interface makes entering rates quick and easy. Many agencies find they can digitize a rate card in under 10 minutes.
Yes! WhatsApp support is included. Chat with us anytime and get help from real humans who understand the travel industry.
We support ZAR, USD, EUR, GBP, and many more. You can input rates in supplier currency and output quotes in client currency with automatic conversion.
Join travel agencies across South Africa who are saving hours every week.
Questions? Chat with us:
+27 83 661 6366